Events, the board, and the attendee agenda

An event puts several rooms together for a conference: a hall, a second stage, a workshop room. Each room keeps its own rundown and its own controller. The event adds two public screens that look across all of them: a board for the crew, and an agenda for attendees. Both follow the rooms live, so when a session runs late, the times shown for it and for the sessions after it move.

Premium and up

Events are part of Premium and Enterprise, and only an account’s admins manage them. On other plans, the Events section of the Rooms page says what events do and links to the plans. An account whose plan drops keeps its events, and the board and the agenda come back when it upgrades.

Create an event

1. Sign in as an admin and open the Rooms page. The Events section, with the form to create one, is below the list of your rooms.
2. Under Event name, type a name such as “DevConf 2026”.
3. Under First day and Last day, choose the dates. A one-day event has the same date in both. The last day cannot be before the first, and an event runs for thirty days at most, counting both ends. The form still sends a longer range, and the refusal comes back as a message, so check the dates first.
4. Choose Create event.

The event takes the time zone of the browser you create it in. Every time on its board and its agenda is shown in that zone, so a speaker’s start reads the same for everyone in the venue, wherever they opened it. Both screens always write times in 24-hour form, the clock in the header too, whatever a room’s own 12 or 24 hour setting is. A room’s own agenda follows its room’s setting, so the same session can read 9:00 on a door and 09:00 on the board.

Add rooms to the event

1. In the room list, the event has its own heading, with its name and dates, above its rooms, even before it has any. On that heading, choose Settings.
2. Under Rooms, in board order, tick the rooms that belong to the event. A room belongs to at most one event, so a room already in another event is greyed out and names it.
3. To change the order, use the up and down arrows beside a ticked room. The board shows its columns in this order. An event holds twenty rooms at most.

Once an account has an event, the Rooms page groups its rooms under the event’s name and dates, in the board’s order. Rooms in no event come last, under Other rooms.

The same Settings dialog has, beside the event’s name, Import programme (see Import a programme from a spreadsheet) and the trash icon that deletes the event. Below them comes For attendees: the event’s attendee page, its QR code, its link, and how many are reading it now. Under For the screens and the crew come the board link and the agenda link, each with its QR code and a copy button, and then the event’s own screen theme.

The board

The board is for the crew: the production office, the stage manager, a monitor backstage. It shows one day across every room of the event.

• Each room is a column, in the event’s order. A column’s header names the room and what is on now, what is paused, or what is next.
• Under it are the room’s sessions for that day. An upcoming session is at its projected start, and a running or paused one shows when it actually started. A finished session shows its scheduled time. While a session runs or is paused, its length gives way to the time remaining, with a progress bar. Once it is over time, the bar stays full and the length returns, so the board never shows a negative time. A paused session says Paused.
• A room with nothing planned that day is left out of that day.
• When the event has more than one day, day tabs run along the top. The board opens on today when today is one of the event’s days, and on the first day when it is not. To pin a screen to one day, add ?day= and the date, such as ?day=2026-09-21, to its link. A date that is not one of the event’s days is ignored.
• On a landscape TV or a laptop the rooms’ columns run across the whole width, one per room and four to a row, and the text is sized to the screen’s width, as the agenda’s is: a day that is short for the screen grows its text by as much as a factor of 1.4. On a tablet the columns go two to a row, and on a phone they stack, with the text at its usual size. A long title wraps onto a second line.

The board’s link is public: anyone who has it can watch, with no account. It is the link under Board link in the event’s Settings.

The attendee agenda

The agenda is for the people in the building. It lays the day out the way a printed programme reads, as rows of time slots.

• A session that starts alone spans the width. Sessions that start together, in different rooms, sit side by side in one row.
• Each block shows the session’s name, its room, its speaker, and its times: a finished session with a printed start runs from it to where the next block starts, or for its own length when nothing follows or the next block would start at or before it, and one without a printed start keeps its own length, ending where the next block starts, or is left off the agenda when nothing follows; the session on now shows when it started and a projected finish, and the ones not yet started are projected. A session stays in the slot of its printed start, so a room that is behind keeps its row, and only the times inside its blocks move. The session on now, and the next session in each room, say “N min late” once they are a minute or more behind, rounded to the nearest minute. Sessions further down a late room’s day don’t carry the line.
• The session on now has an outline and a progress bar, and the next session in each room is marked Next. Finished sessions turn muted.
• There is no countdown and no line for the current time. The progress bars show how far the sessions on now have got, and a clock in the header shows the time of day on a wide screen. On a phone the header leaves the clock out, since the phone has its own.
• The text is sized to the screen’s width, so a wall in the foyer reads from across the room and a phone stays a phone. On a screen at least as wide as a tablet, a day that is short for the screen grows its text by as much as a factor of 1.4, and leaves the space that is left. A long day keeps its size and scrolls.

Attendees need no app and no account: put the Agenda link on the foyer and lobby screens. The agenda is a screen for those screens and for the crew, not a link to send to attendees. Each one open counts as a screen in every room of the event.

To hand attendees a page of their own, use the attendee page. It counts no screen.

Every room has an agenda too

A room’s own agenda, with the same time projections, works on every plan: it is the screen by a room’s door. Open it from the Agenda card in the room’s Share a screen. Its text is sized the same way, and on a TV it spans the screen. A long title wraps onto a second line, with the speaker on a line of their own. On a phone the clock leaves the header, and a session’s state and length go under its title. A paused session says Paused. The event’s board and agenda put the rooms together.

Put them on screens

Open the board’s or the agenda’s link on the foyer and lobby screens and on the crew’s devices, or pair a TV and switch it between the board, the agenda, and a room’s own views from the Screens tab. See Pair screens and switch what they show.

Screens and the rooms’ limits

An open board, and an open agenda, each take one of the screens of every room of the event, as any open view does, including a room that has nothing planned that day. If any of those rooms is full, the screen shows a notice that names the room instead of the day, and tries again every 30 seconds. The agenda does the same as the board. The Rooms page counts such a screen in each room of the event, says how many of a room’s screens are the event’s, and says on the event’s heading how many boards and agendas are open. A room’s Live connections lists one opened from its link as Event board or Event agenda, with the event’s name and no actions, since it belongs to the event.

Theme and logo

The board, the agenda, and the room agendas of an event’s rooms use the event’s own theme when it has one, and the account’s theme when it does not. To give an event its own, choose Give it its own theme in its Settings. Once it has one, the button reads Edit theme, and Use the account’s theme takes it away again. Your logo shows on these screens as on every other. A theme is Premium and up, so on a plan without themes the room agendas of an event’s rooms keep the default look, even when the event has a theme saved.

Delete an event

In the event’s Settings, choose the trash icon. The board link and the agenda link stop working and the event’s rooms are released. The rooms and their programmes stay. An event’s sponsors go with it, and images that another event still uses are kept. When the event has sponsors, the dialog says so, and adds how much of the account’s image space is freed only when some of their images are used by no other event.